Privacy Policy
PRIVACY POLICY
Last Updated: May 7, 2020
The respect of your private information is of the utmost importance for The 4th Musketeer Canada, who is responsible for this website.
This Privacy Policy aims to lay out :
the way your personal information is collected and processed. “Personal information” means any information that could identify you, such as your name, your mailing address, your email address, your location and your IP address. “Personal information” is a synonym for “personal data” within the meaning of the Regulation 2016/679 of European Union (General Data Protection Regulation);
your rights regarding your personal information;
who is responsible for the processing of the collected and processed information;
to whom the information is transmitted;
the website’s policy regarding cookies.
1. COLLECTION OF PERSONAL INFORMATION
We collect the following personal information:
Last Name
First name
Mailing address
Postal code
Email address
Phone and/or fax number
Gender
Date of birth/age
Medical information
Family/marital status
Fitness level
In case of emergency information
The personal information we collect is collected through the collection methods described in the following section.
2. FORMS AND METHODS OF COLLECTION
Your personal information is collected through the following methods:
Website registration form
Contact form
Newsletter Signup form
We use the collected data for the following purposes:
Statistics
Contact
Managing the website
Event management
3. COOKIES AND LOG FILES
We use cookies to measure website usage, such as entry and exit points of visitors, how many people visit a certain section or page, and related information; and to keep track of transaction information from one page to the next if you are making a purchase. By changing your browser settings, you can stop websites from accepting cookies or you can request to be prompted before accepting a cookie from the websites that you visit. If you do not accept cookies, however, you may not be able to use or access all functionalities of the 4th Musketeer Canada website.
Under the General Data Protection Regulation (European Regulation 2016/679), the use of cookies and log files that involves personal information saving and analysis requires your consent.
Your consent is considered to be valid for a maximum period of thirteen (13) months. At the end of that period, we will ask again for your consent to save cookies and log files on your hard disk.
a) Cookies used by the Website
We use the following cookies when you visit and/or interact with us on our website:
Google Analytics – which allows us to see information on user website activities including, but not limited to, page views, source and time spent on our website. This information is depersonalized and is displayed as numbers, meaning that it cannot be tracked back to individuals. You may opt-out of our use of Google Analytics by visiting the Google Analytics opt-out page.
PayPal – which allows us to support payment services on our website.
These websites have their own privacy policy and terms and condition that may be different than ours. We invite to look at the privacy policies and terms and conditions from these websites.
b) Objection to the use of cookies and log files by the Website
You have the right to object to the recording of these cookies and log files by configuring your web browser.
Once you have deactivated cookies and log files, you may continue your use our website. However, any malfunction resulting from this deactivation may not be considered of our making.
4. SHARING OF PERSONAL INFORMATION
We do not share personal information you have provided to us without your consent, unless:
doing so is appropriate to carry out your own request;
we are legally required or permitted by law;
we believe it’s needed to detect, prevent or address fraud, security or technical issues;
The 4th Musketeer Canada will never sell, lease or trade your personal information to other parties in the ordinary course of conducting business.
We may make personal information available to affiliated third parties in order to provide services offered by the 4th Musketeer Canada.
5. STORAGE PERIOD OF PERSONAL INFORMATION
The controller will keep in its information systems, in reasonable security conditions, the entirety of the personal information collected for the following duration: 5 years.
6. HOSTING OF PERSONAL INFORMATION
All personal information we collect and process is exclusively hosted in Canada, unless you have given us consent to share your information with an affiliated third party, who does not reside in Canada, for the purposes of providing the services offered.
7. CONTROLLER
a) Controller
The “Controller” is: the 4th Musketeer Canada Privacy Officer. The Controller may be contacted as follows:
By emailing admin@4mca.org
The Controller is in charge of determining the purposes for which personal information is processed and the means at the service of such processing.
b) Obligations of the Controller
The Controller is committed to protecting the personal information collected, to not transmit it to third parties without informing you, and to respect the purposes for which personal information was collected.
In the event that the integrity, confidentiality or security of your personal information is compromised, the Controller is committed to notify you.
8. RIGHT OF OBJECTION AND OF WITHDRAWAL
You have the right to object to the processing of your personal information by the website (“right to object”). You also have the right to request that your personal information does not appear, for example, on a mailing list (“right to withdraw”).
If you wish to exercise the right to object or the right to withdraw, you must follow the procedure described hereinafter:
The user must submit a request to the controller at the email address listed above.
9. RIGHT OF ACCESS, OF RECTIFICATION AND OF REMOVAL
You have the right to consult, update, modify or request the removal of information about you by following the procedure described hereinafter:
The user must submit a request to the controller at the email address listed above.
10. GENERAL PRINCIPLES RELATING TO THE COLLECTION AND PROCESSING OF PERSONAL DATA UNDER EUROPEAN REGULATION 2016/679
In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of your personal data comply with the following principles:
Lawfulness, fairness and transparency: your personal data may only be collected and processed with your consent. Every time you personal data is collected, you will be informed that your personal data is collected and for which reasons your personal data is collected;
Limites purposes: the data is collected and processed for one or more purposes set out in this Privacy Policy;
Data minimisation: only personal data necessary for the purpose to which it is necessary is collected;
Storage limited in time: personal data is stored for a limited time, of which you are notified;
Integrity and confidentiality of collected and processed personal data: the Controller is committed to guarantee the integrity and confidentiality of the collected personal data.
In order to be lawful and to comply with Article 6 or European Regulation 2016/679, collection and processing will only occur if one of the following applies:
You have given your express consent;
Processing is necessary for the performance of a contract;
Processing is necessary for compliance with a legal obligation;
Processing is necessary in order to protect your vital interests or those of another physical person;
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority;
Processing is necessary for the purposes of the legitimate interests pursued by the Controller or a third party.
11. ADDITIONAL RIGHTS PURSUANT TO EUROPEAN REGULATION 2016/679
In accordance with European regulation relating to the processing of personal data, you also have the rights listed below.
In order for the Controller to grant your request, you must provide your first and last name, your email address.
The Controller must answer your request within a period of thirty (30) days.
a) Right to portability of personal data
You have the right to request the portability of your personal data held by the Website to another site by following the procedure described below:
The user must submit a request to the controller at the email address listed above and include all information on their account.
b) Right of not being the object of a decision based only on automated processing
In accordance with the provisions of the European Regulation 2016/679, you have the right of not being the subject of decision based solely on automated processing if the decision produces legal effecting concerning you or significantly affects you.
c) Right to submit a complaint to the competent authority
In the event that the Controller does not answer your request, you wish to challenge his or her decision or you believe one of your rights has been infringed upon, you have the right to submit a complaint to the competent authority.
12. SECURITY
Personal information we collect is stored in a secured environment. People working or volunteering for us are obligated to respect the confidentiality of your personal information.
To ensure the security of you personal information, we use the following methods:
SSL (Security Sockets Layer) Protocol
Access management – person authorized
Access management – person concerned
Username/password
Firewalls
We are committed to maintaining a high degree of confidentiality by integrating the latest technological innovations that allow us to ensure the confidentiality of your transactions. Nevertheless, no mechanism can ensure a complete security and transmitting personal informations on the Internet always entail a part of risk.
13. PERSONAL DATA OF MINORS UNDER EUROPEAN REGULATION 2016/679
In accordance with the provisions of Article 8 of Regulation 2016/679, only minors over 15 years of age may consent to the processing of their personal data.
If you are a minor under the age of 15, the consent of a legal representative is required in order for your personal data to be collected and processed.
We reserve the right to verify by any means that your are over 15 years of age or that you have obtained the consent of a legal representative before using our Website.
14. CHANGES TO OUR PRIVACY POLICY
Our Privacy Policy may be viewed at all times at the following address:
https://4mca.org/privacy
We reserve the right to modify our Privacy Policy in order to guarantee its compliance with the applicable law.
You are therefore invited to regularly consult our Privacy Policy to be informed of the latest changes.
15. ACCEPTANCE OF OUR PRIVACY POLICY
By using our Website, you certify that you have read and understood this Privacy Policy and accept its conditions, more specifically conditions relating to the collection and processing of personal information, and the use of cookies.
16. APPLICABLE LAW
We are committed to respect the legislative provisions as specified in:
Personal Information Protection Act – Alberta; and/or
Personal Information Protection and Electronic Documents Act, SC 2000, c 5; and/or
Act Respecting the Protection of Personal Information in the Private Sector, CQLR cP-39.1 ; and
General Data Protection Regulation, Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.